Skip to main contentAccessibility Statement

Looking for welcoming spaces

Welcoming spaceTelephoneOpening days and times
Badby Village Hall
The Green,
NN11 3AF
01327 439651Last Friday in the month
2pm to 4pm
Brixworth Library
Spratton Road,
0300 126 7000

Monday to Friday
9am to 5pm

10am to 2pm

Charwelton Village Hall,
Church Street,
NN11 3YY
07817 973642TBA
Clipston Village Hall
High Street,
LE16 9RU
01858 525275Available all day every day dependent on level of grant funding and number of volunteers to run it
Crick Old School
Church Street,
07763 749075Tuesday 3pm to 4:30pm
Thursday 10:30am to midday
Daventry Library,
The Abbey,
NN11 4XG
0300 126 7000

Monday to Friday
9am to 6pm

9am to 5pm

Daventry Volunteer Centre
The New Street Centre
13 New Street
NN11 4BT
01327 300614Tuesday, Wednesday and Friday
9:30 to 12 noon
Holy Cross Church
Church Walk
NN11 4BL
01327 438032Fridays
10 to 12 noon
Moulton Community Centre
Sandy Hill
01604 642202

Friday 9am to 7pm

Sunday 9am to 4pm

Olive Branch Community Coffee Shop
Brixworth Library and Community Centre 
Spratton Road 
01604 889030

Monday to Thursday
10am to 3pm 

9:30am to 2:30pm 

9:30am to 1pm 

Southbrook Community Centre
Hood Road
NN11 4JS
01327 624872

12 noon to 3:30pm
5:30 to 7pm community Larder 

11am to 2pm Southbrook café

Warm Welcome on Wednesdays at Long Buckby and Brington Baptist Church
Market Place,
Long Buckby,
NN6 7RR 
01327 842587Wednesdays (term-time only)
Midday to 2pm
Welton Good Neighbours Tuesday Café07938 2370702nd Tuesday of the month 2pm - 4pm
West Haddon Parish Council - Daisies Café
West Haddon Community Hub, Northampton Road, West Haddon NN6 7AS
07493 366527

1pm to 3pm

2pm to 4pm

Until19 December (review)

Windsor Lodge Tea Room
5 New Street
NN11 4BT
01327 702061Tuesday to Friday
10am to 3pm

Thursday 6pm to 8pm
Woodford Halse Community Library Friends Group
School Street
Woodford Halse
NN11 3RL
01327 263054Wednesday 10am to 2pm
Thursday 2pm to 5pm
Friday 2pm to 5pm
Saturday 10am to 12 noon

Welcoming spaceTelephoneOpening days and times
4U Community Café
St Davids church hall
Eastern Ave South
07896 981011Saturdays 9am to 12 noon
60 Plus and St Benedict’s Church
St Benedict’s Mount
West Hunsbury
07564 605275Thursday 11 January until end of March
Every Thursday 12 noon to 2pm
Albanian Cultural Association
Leicester Street
07401 292728

10am to 1:30pm

2:30pm to 5:30pm

Bradlaugh Fields and Barn
Fulford Drive
Links View
07523 474159

Monday to Friday
10am to 2pm

Saturday and Sunday
9:30am to 12:30pm

C2C Social Action
Northampton Women's Centre,
1-9 Overstone Road,
01604 824080Monday, Tuesday and Wednesday
10am to 2pm
Christ Church, Northampton Parochial Parish Council
Christ Church Road,
07904 937908
07525 257547
10:30am to 12 noon
Church of Jesus Christ of Latter-Day Saints
137 Harlestone Road
07927 318603Wednesday
9am to 12 noon
Community Court Yard
62 Gold Street,
01604 639545

Monday to Friday 10am to 2pm

Saturday and Sunday 11am to 4pm

Doddridge Centre
109 St James Road, Northampton,
01604 586384Monday to Friday 8:30am to 3:15pm

9:30am to 12:30pm
Duston Library,
Pendle Road,
0300 126 7000

Monday to Friday
9am to 5pm

Saturday 10am to 2pm

East Hunsbury Parish Council
Parish Office, Hunsbury Library, Overslade Close, Northampton, NN4 0RZ
01604 708429Wednesday 
10am to 2pm
Friends of Abington Library (FOAL)
18 Lindsay Avenue,
07592 513792 (during library hours only)

Tuesday, Thursday and Friday
10am to 1pm and 2pm to 5pm

First Saturday, every month
10am to 1pm
Coffee morning

Growing Together Northampton
Blackthorn Bridge Court
Blackthorn Community Centre
Longmead Court 
NN3 8QH                 
01604 411166

NPH Arlbury Road Hub
9:30 to 11 noon drop in

NPH Goldcrest Hub 
12:30pm to 2:30pm Womens wellbeing

Blackthorn Community Centre youth space
10am to 12 noon drop in

We also run Tots sessions at Thorplands x2 , Goldings and Blackthorn weekly in term time

Gardening groups with coffee drop in  10am to 12 noon Tuesday and Thursday at Blackthorn Community Centre

86 Kingsley Park Terrace Northampton
01604 717648Monday to Friday
8am to 2pm as Café
Monday 2pm community litter pick
Tuesday 2pm for an hour book group each fortnight or ideas group - helping people start ideas.
Wednesday 2pm action for Happiness
Thursday 6pm to 9pm craft group.
First Thursday of month 6pm to 7pm menopause café
Hunsbury Library
Overslade close, Hunsbury, Northampton,
0300 126 7000

Monday to Friday
9am to 5pm

10am to 2pm

Living Well OT Wellbeing Group
Eden Close Community Hub
Eden Close
07512 1874042nd and 4th Tuesday each month, 2pm to 4pm
Living Well OT Wellbeing Group
James Lewis Court Community Hub
James Lewis Court
Cherry Orchard
07512 1874041st and 3rd Tuesday each month, 2pm to 4pm
Living Well OT Public Living Room
Eastfield Close Community Hub
Eastfield Close
07512 1874041st and 3rd Monday of each month 10am to 12pm
Living Well OT Cognition Café
Parsons Meade Community Hub
Eastfield Close
07512 1874042nd and 4th Monday of each month, 10am to 12pm
Mount Pleasant Baptist Church
147 - 153 Kettering Road 
07904 426629Thursdays
1pm to 3:30pm
New Life Church
St Crispins Community Centre,
St Crispin Drive,
07519 763850Every Wednesday from 9:30am to midday
Northampton Town FC Community Trust
Sixfields Stadium, Walter Tull Way, NN5 5QA
01604 683726Monday
10:30am to midday
Northamptonshire Central Library
Abington Street,
0300 126 7000

Monday to Friday
9am to 6pm

9am to 5pm

Power of the mind networks Spring Lane,
07932 826673Tuesday, Wednesday and Friday
St Benedict's Church
07564 605275Mondays and Fridays 
Ramgarhia Board Northampton
Cromwell Street,
07708 371697Friday 12 noon to 2pm
Renew 88 Well-being
St Davids church hall
Eastern Ave South
Kingsthorpe Northampton 
07896 981011Wednesdays 10am to1pm
Renew 147 Wellbeing Café
147 Kettering Road, Northampton, NN1 4BS
07904 426629Thursdays 
1pm to 3:30pm
Re:Store Northampton
42 Sheep Street,
01604 328046Monday 10am to midday (families only)
Tuesday 11:30am to 1:30pm
SCCYC Waterside Connect
35-37 St James Mill Road
07770 088568Thursday and Friday
10am to 2pm
Semilong Community Centre
Norfolk Terrace
07763 361588

Briar Hill, midday to 2pm 

Bellinge 9am to 2pm
Semilong 1pm to 3pm

St Alban's Church
Broadmead Avenue
07510 218554Friday
9am to midday
St Albans Food Bank and Friday Drop-in
19 Squires Walk
Northampton NN2 6AL
07510 218554Friday
9am to 1pm
St James Three Pillars
St James Church
St James Road
St James End
07525 647463Tuesday and Friday
6pm to 8pm
Sunley Hotel,
University of Northampton,
University Drive,
01604 892020Monday to Sunday 
6am to 8pm
The McCarthy-Dixon Foundation
65 Grove Road,
07709 497036

Midday to 4pm

10am to 1pm

2pm to 4pm

The Paint Shop
12 Park Square
Kings Heath
01604 837836
03003 303007
4-15 December 2023
Open Monday, Wednesday and Friday 10am to 2pm
The Salvation Army07539 227156Flexible
West Hunsbury 60+ Club
8 Heronsford 
West Hunsbury 
07596 916836Not yet confirmed
Weston Favell Library
Weston Favell Shopping Centre,
0300 126 7000

Monday to Friday
9am to 6pm

9am to 5pm

Wootton Parish Council
Wootton Community Centre
Curtlee HIll 
01604 705055

Monday to Friday
10am to 4pm 

10am to 6pm

10am to 1pm

Welcoming spaceTelephoneOpening days and times
Blisworth Baptist Church
Chapel Lane,
07764 461671

Tuesday and Friday
10 am to 2pm

10am to 1pm

Boddington Village Hall,
Warwick Road, Upper Boddington,
Northants, NN11 6DH
01327 720025 or
07836 700063
7 days a week, 8am to 11pm
Brackley Library
Manor Road,
NN13 6AJ
0300 126 7000

Monday to Friday
9am to 5pm

10am to 2pm

Brackley Library Knit and Natter
Brackley Library
Manor Road,
NN13 6AJ
07966 416025Monday
2pm to 4pm
Bugbrooke Parish Council
Parish Office
Camp Close
01604 832838

10am to 11:45am

1:30pm to 5pm

2pm to 5pm

Cogenhoe & Whiston Village Hall,
York Avenue,
07512 045418Wednesday
11am to 1pm
Deanshanger Library
Little London,
K19 6HT
0300 126 7000Wednesday and Friday
10am to 1pm and 2pm to 5pm 
Deanshanger Man's Club (Deanshanger Parish Council/Good Neighbours)
Haven Court
Ridgmont Close
MK19 6JZ
07879 681745 / 01908 566373Every second and last Wednesday of the month 7-9 pm
Grange Park Church
Kairos Centre
Wilks Walk
Grange Park
01604 709519Tuesday 9am to 12 noon
term time only
Hackleton Baptist Church/ Coffee@Carey
Chapel Lane, Hackleton, Northampton, NN7 2AH 
01604 706812Monday - Wednesday 10am to 1pm
Hartwell Parish Council
Hartwell Community Centre
School Lane
07791 000095Fridays 1:30pm-4:30pm
Helmdon Community Foundation
Reading Room,
20 Church Street
NN13 5QJ
01295 768922

10am to 12 noon

12:30pm to 2:30pm

2pm to 3:15pm

10am to 12 noon

Roade Community Library
High Street
01604 419316

10am to 2pm

Thursday and Friday
2pm to 6pm

10:30am to 1pm

St Bartholomew's Church Towcester Road
Greens Norton
NN12 8BL
01327 358852Wednesday's in term time
9am till 10:30am (Tots Group)
Saturday 10am to 11:45 (Coffee morning)
Wednesday's - Mums & Tots group with activities for little ones
Saturday - a friendly coffee morning particularly geared to over-50s but all are welcome
Saints (Brackley) Community Trust
13 Terrington Close 
Northants NN13 6EN
07484 813072Wednesday from 10am
South Northants Youth Engagement07816 466134Term time only
Tuesdays - 6:30pm - 7:30pm Southfields Primary School, Brackley
Fridays - 7:30pm - 9pm
Brackley Leisure Centre
Space 2 Talk Training CIC
4A Park Street
NN12 6DQ
01327 437020Tuesday and Thursday
9:30am to 3pm
Tove Benefice 
88a Watling Street 
NN12 6BT 
01327 350459

St Bartholomew's Church Greens Norton
9am to 10:30am
Tots Own (under 5's group)

St Lawrence Church Towcester
9:30am to 11am
Little Sprouts (under 5's group)

Chantry House Towcester (small charge) 
Coffee Morning
From 10am

St Bartholomew's Church Greens Norton (small charge)
Coffee Morning
From 10am

Towcester St Lawrence PCC (Church)
Tove Benefice,
The Chantry House,
88a Watling Street,
NN12 6BT
01327 352864The Church is open until 9pm and later for concerts or other uses of the building outside these hours.
Towcester Library
Towcester Library,
The Forum,
Moat Lane,
Towcester, NN12 6AD
0300 126 7000

Monday to Friday
9am to 6pm

9am to 5pm

Wellbeing Café
169B Watling Street
NN12 6BX
07761 041203Monday to Wednesday 
10am to 3pm
Yardley Gobion URC Chapel
Chestnut Road
Yardley Gobion
Northants NN12 7TW
07887 764255Friday
12 noon to 3pm

There is a cost-of-living crisis in the UK resulting in unprecedented pressures on people already in poverty, and this winter despite the support given by the government, many people in West Northamptonshire will struggle to be able to afford to heat their home.

We are working with parish and town councils and partners in the voluntary and community sector to create a network of Welcoming Spaces - a group of non-judgemental, safe and welcoming places where people in West Northamptonshire can come together to stay warm, and perhaps enjoy a hot meal or a cup of tea and a biscuit.

We have created a directory of all the places available to our residents across the public, private, health and voluntary sectors so that anyone who is cold knows where they can go to stay warm and enjoy a little company and some hot refreshments this winter.

Map of Welcoming Spaces in West Northamptonshire


Why we need Welcoming Spaces

Energy bills have increased significantly for many households, and despite the support given by the government, the reality is that for most families this support will not be enough and they will still struggle with the rising cost of food and fuel, and other necessities.

This means that although people will have extra money to go towards their energy costs, it may not make enough of a difference, and many will still be torn between choosing to heat their home or put food on the table.

Using Welcoming Spaces

Everyone is invited to visit our Welcoming Spaces and will be given a warm welcome from the staff and volunteers each time they visit. Guests are treated equally, with dignity and respect. Everyone has a right to be warm, so everyone in a Welcoming Space treats people, and is treated by people, with dignity and respect.

Your Welcoming Space will be a safe space and will stick to the safeguarding policies and food hygiene rules. We won’t tell anyone about you needing a Welcoming Space, but if you want to share the reasons you need a Welcoming Space, someone will listen.

Every Welcoming Space is a non-judgemental space; whatever the reason you have for needing to come in, you'll be treated the same and never judged.

Offering Welcoming Spaces

Do you have a community building that could be used as a Welcoming Space to support people in West Northamptonshire? 

As part of our Anti-Poverty Strategy we are continuing to look for Welcoming Spaces to support anyone struggling with the cost of living this winter and are keen to work with community groups and organisations that would be able to provide Welcoming Spaces within their community.

If you have a community space that can be used, please let us know

Welcoming Spaces Grant

West Northamptonshire Council can award a Welcoming Spaces Grant to support the creation and/or development of Welcoming Spaces across West Northamptonshire to support residents struggling with fuel costs.

These awards can be made to parish and town councils, community and voluntary organisations, registered charities and to other qualifying bodies.

The funding round will be open to all applications seeking a Welcoming Spaces Grant (WSG) from the value of £500 up to £1500.  

The grant process will close on 1 March 2024, organisations may apply only once.

For a paper copy of the application form, please email [email protected].

Guidance for completing the form can be found below.

The Application Form 

The application form is divided into five tabs:

  • Introduction – summary of the grant criteria and application process. Data protection agreement must be agreed to continue the grant application process
  • Organisational details – including contact details and organisation’s aims, objectives, and purpose. Tab must be completed to progress to next stage
  • About your project or service – an outline of the project / service you will provide with the grant funding. Tab must be completed to progress to next stage
  • Bank account details – to be used to make payment of grant if application successful
  • Supporting documents – to attach key documents for the application

 The appendices to this guidance contain:

  • Appendix A: Grant terms and conditions
  • Appendix B: Grant terms and conditions on award of grant
  • Appendix C: Privacy notice
  • Appendix D: Next steps

Additional guidance and support

If you require any clarification or help to complete the application form process, please email: [email protected] or call Emma Parry, Welcoming Spaces Lead/Co-ordinator, telephone number: 07435 619890 (normal working days Monday to Friday). 


This guidance should be read as you complete each question of the grant application form. The application form will be used to assess and evaluate your grant application.

It is important that you:

  • complete all the relevant application form sections in full - compulsory fields are marked with a red asterisk (*), and if a question is not applicable to your application, please mark this as not applicable (N/A)
  • provide all the documents requested at the same time as your application
  • complete the declarations

Incomplete grant applications and grant applications awaiting further information

To be fair to all grant applicants, we will not accept incomplete applications or applications awaiting further information. These will require a new submission. This may result in your application missing the allocated funding round and, as a result, a delay until the next suitable funding round is open.

Grant application form completion guidance notes

The guidance numbers below correspond with the expandable text completion boxes   on the application form. You need to only complete the boxes that are relevant to your application. You can cross reference to other questions to avoid repetition if you wish. 

Tab 1 - Introduction

Grant Aims – defines aims and objectives of grant. To be used to shape grant application.

The Welcoming Spaces Grant has been developed to support the creation and/or enhancement of Welcoming Spaces provided by the voluntary and community sectors across West Northamptonshire. The programme is to provide residents with welcoming community space. Residents are offered a warm, trusted setting for people to socialise and access services tackling social isolation and cost of living challenges.

Application Criteria

  • All sections of online application form must be completed to be considered for the grant
  • Applications must be between £500-£1500
  • Grant applications must be submitted by 1st March 2024
  • Organisations may only apply once
  • All supporting documentation must be uploaded
  • Data protection agreement must be signed to progress All fields marked with red asterisk (*) on each tab must be completed to submit the application.

Tab 2 - Organisational details

Please complete the following:

  • The organisations name, organisation type, registered charity / companies' number, and address to be completed
  • The date the organisation was set up
  • Outline the organisation’s aims, objectives, and purpose
  • Lead person’s details including name, email address, telephone number
  • Confirm if the organisation acting as a sponsor for a small group or individual
  • All fields marked with red asterisk (*) on each tab must be completed to submit the application.

Tab 3 - About your project or service

Please outline the following:

  • Confirm that you understand and accept the conditions of the application as set out by clicking on the box indicated
  • Confirm the project / service name, a brief description of the offer and how the funding will be used; state how you will spend the money
  • Confirm how many residents will access the project / service offered
  • Identify which communities in West Northamptonshire will benefit from the project / service
  • Confirm when you will deliver your project e.g., October 2023 – March 2024
  • Confirm what will happen to the project / service once the funding ends
  • Confirm how much funding you are applying for (£500-£1500)

Organisations must provide details of purchases they wish to make

All amounts claimed must be net of VAT if you are claiming back the VAT from HMRC. The council will not pay the VAT element of your costs if you can claim these back from HMRC.

Please confirm the details of what is being purchased:

  1. Complete the details below for the first record of what is being purchased
  2. Select the ‘Save details’ button to add the purchase information to the form
  3. Repeat steps 1 and 2 to add another record or continue with the form

Please select if your organisation is VAT registered or not.

All fields marked with red asterisk (*) on each tab must be completed to submit the application.

Tab 4 – Bank Account Details

Please complete the following details to ensure swift payment if successful. Note: Organisation Name field is prepopulated

  • Email address for remittance
  • Bank name
  • Bank account payee
  • Bank account number
  • Bank account sort code ll fields marked with red asterisk (*) on each tab must be completed to submit the application

Tab 5 – Supporting Documentation

Please upload the following documents:

  • Public Liability Insurance (minimum £5 million)
  • Constitution or Governing Document
  • Equality Policy
  • Accounts ((audited accounts, independent examination, or statement of accounts)
  • Child Protection Statement (if applicable)
  • Vulnerable Adults Statement (if applicable)
  • All fields marked with red asterisk (*) on each tab must be completed to submit the application.

Tab 6 – Applicant Declaration

Part D: Declaration

20. Agreement and Undertaking:

Please read prior to completing the declaration to ensure the application is correctly completed

  • By signing this agreement, you agree to provide the following reporting:
    • Attendees per month broken down by age groups, ethnicity, gender, and long-term health conditions for example Cardio-Vascular and Respiratory diseases where possible
    • Number of attendees per month who have been referred on to other services for example: CAB, Social Prescribers etc
    • Case studies to illustrate individual stories showing impact of use of Welcoming Spaces to their lives.
    • By signing this agreement, you undertake the conditions in regard to the Data Protection Act outlined in the paragraph ‘Data Protection Act’

21. Declarations: The Declaration should be completed and signed by an authorised signatory of your organisation.

Appendix A

Grant terms and conditions

  1. The recipient organisation will not operate for profit for its members.
  2. There will be no distribution of assets or funds from this grant to any individual during the existence of the organisation or on its dissolution, other than the payment of salaries or wages that have formed part of the grant application.
  3. For grants provided to community and voluntary organisations, the grant recipient shall have a written constitution / Trust Deed, UK Bank Account and Audited Accounts.
  4. The grant recipient has not committed itself by purchase, contract or other binding agreement to expenditure relating to the project / service for which the grant is being sought (it is not the Council’s policy to fund retrospectively). If work has already commenced, contracts made, or goods, services or equipment has been purchased, you will be unable to claim grant against those costs. You may only place orders / contracts once a funding decision has been made, you have signed and sent back your acceptance of offer form to the Council, and receipt of your completed acceptance of offer form has been acknowledged by the Council.
  5. The Council shall reserve the right to suspend, defer, withhold or clawback any or all the grant payments and / or require repayment of all the financial assistance if:
    1.  all terms and conditions of the grant offer are not met in full
    2. any information given to the Council in connection with the application for the grant is found by the Council to be false, misleading, or there has been a failure to disclose any material fact which would have had a bearing on the initial consideration of the application
    3. there is a substantial or material change in the nature, scale, or timing of the project / service
    4. the project / service extends to purposes other than those specified in the application; or
    5. grant funding is received from any other source, or services are provided in kind, for the same project / service that would result in the total eligible project costs being reduced to those stated in the grant application
    6. All works and activities covered by the grant will conform to all relevant statutory obligations, bylaws, licences, regulations, and consents.
    7. The grant-aided assets / activity will be adequately insured, and the organisation will maintain adequate insurance covering public liability. Evidence of insurance cover must be produced for the Council if requested.
    8. The Council reserves the right to require the applicant to comply with any relevant recommendations or requirements imposed on the Council by Internal Audit, External Audit or other statutory inspectorate or regulatory body in relation to the grant.
    9. By signing the grant application form your organisation is declaring that the project / service is exempt from State Aid Regulations.
    10. Grant payments will be made by the Council in line with the request for payment procedures.
    11. The Council may require its grant to be recognised by the use of the Council’s logo or appropriate wording on promotional literature, website, social media, or via either a poster or a plaque being installed on the premises in a location to be agreed by the Council.
    12. The Council reserves the right to use photographs, videos, or other promotional material to publicise the grant aid projects / services.
    13. The Council reserves the right to inspect the assets and / or activities for which the funding has been sought on giving reasonable notice to the applicant or organisation.
    14. If required by the Council, six months from the date of the award, grant recipients will provide the Council with a monitoring report on the use to which the financial assistance has been put, including any metrics or deliverables that may be specific to the project
    15. If required by the Council, not more than twelve months from the completion of the project, grant recipients will produce a monitoring report on the use to which the financial assistance (grant) has been put.
    16. The organisation must have security of tenure on the facilities (including playing facilities) through the ownership of the freehold or by means of a long lease.
    17. Beyond anything shown in the application, the property will not be subject to a mortgage or loan secured on it without prior consent of the Council.

Appendix B

Grant terms and conditions on award of grant

If you are successful and you are awarded funding, a confirmation letter will be sent to you. All terms and conditions attached to your grant offer have been issued on the grant application form. The Council will not cover any additional costs or overspends above the amount of the grant award. In exceptional circumstances, the Council may consider additional funding on completion and approval of a new grant application.

Appendix C

Privacy Notice

The Council is committed to protecting the privacy and security of your personal information. The personal information we collect will include your name, address, contact details and other relevant information to process the grant application and make grant payments.

How we use your information collected by the Welcoming Spaces Grant application process

The Council processes applications and makes decisions for the management of the Welcoming Spaces Grant programme, draws up offer letters, project manages the grant claim process and makes payments of grant. The Council, in liaison with the grant recipient, reserves the right to enter publicity and press releases with regards to the project.

Who will have access to my personal data?

Council staff and Councillors involved in the grant application, decision- making and project / service monitoring processes.

What information is processed?

In order to ratify that a grant applicant has a bank account set up in the organisation’s name, at the application stage, for bank or building society accounts we record the account holder’s name, the branch address, sort code, account number and signature and the name, address and contact details of the organisation / applicant.

What is the data retention period?

The Council will retain data for five years from the date of receipt of the application and thereafter all personal data will be redacted, leaving the organisation’s data only to be retained for a further period of five years for grants awarded up to and including £5K. And 21 years for grants over £5K or as set out in the terms and conditions of the grant offer letter. Thereafter, once the retention period has expired all documentation shall be securely disposed of by the Council.

Appendix D

Next steps

  1. Once an application has been received it will be acknowledged by website receipt or email receipt.
  2. Your application will then be assessed for completeness. To be fair to all grant applicants, we will not accept incomplete applications or applications awaiting further information. These will require a new submission. This may result in your application missing the allocated funding round and, as a result, a delay until the next suitable funding round is open.
  3. The Council’s Sector Specialists’ will be emailed a copy of your application for their views on the viability and need for your project / service.
  4. You may be asked to provide some additional / information or clarify some points on the application form to assist with the assessment of the application.
  5. Complete applications will then be assessed by a Panel of Council’s Sector Specialists’ against the objectives of the Welcoming Spaces Grant.
  6. If your application is successful, you will be sent an offer letter and an acceptance form to sign and return.
  7. Once you have returned an appropriately completed and signed acceptance form to the Council, and any other duly completed legal documents required by the Council, you will be sent a Payment Request Pack which sets out how to claim your grant award.
  8. Please note, it is not the Council’s policy to fund retrospectively. The grant recipient should not commit itself by purchase, contract or other binding agreement to expenditure relating to the project / service for which the grant is being sought. If work has already commenced, contracts made, or goods, services or equipment has been purchased, you will be unable to claim grant against those costs. You may only place orders / contracts once a funding decision has been made, you have signed and sent back your acceptance of offer form to the Council, and receipt of your completed acceptance of offer form has been acknowledged by the Council.
  9. Follow up questionnaires / inspections may be required on completion of the project for monitoring purposes. The details of this will be explained in your offer letter.
  10. Successful applications will be promoted through various communication channels to help promote the project / service and the Council’s grant scheme.
  11. If your application is refused, the reasons for the refusal will be contained within a notification letter.
  12. There is no right of appeal.
  13. You cannot reapply for a grant for the same project / service if your initial application has been submitted and refused and you are not asked to resubmit by the Council in writing. Any subsequent grant applications for the project / service will only be accepted, for a following appropriate grant round, if there has been a material change to the application or the amount of funding being requested.

Last updated 07 December 2023