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Exclusions

All schools have been asked to supply the details of one main contact person as a user for their school.

Instructions are sent to the school’s main contact person to enable them to manage their school's access to the new portal to allow them to add additional users and record exclusions for their school.

If your school already has an account, but you have not been given access, please liaise with relevant colleagues in your school as they will be able to create an account for you.

If you don't have a user account

If your school does not have a user account for the Capita ONE Exclusions Portal, please submit a request on Let's Go Direct giving the following details for the main exclusions contact person:

  • forename
  • surname
  • email address (this must be for your school’s domain)
  • school DFE number
  • school name

How to use the portal

All users of the Capita One Exclusions Portal are required to complete and submit an online Security Declaration.

For guidance, including how to add additional users for your school, see the document below:

Capita ONE Exclusions Portal Guidance

PDF1.94 MB

Fixed term exclusions of up to 5 days

  1. Log the exclusion in your MIS system (e.g. SIMS or equivalent)
  2. Log the exclusion on the Exclusions Portal for Schools
  3. Notify the pupil's parents
  4. Provide and mark relevant work for the length of the pupil’s exclusion
  5. Mark the register - Code E

Fixed term exclusions of 6 to 15 days

  1. ​Log the exclusion in your MIS system (e.g. SIMS or equivalent)
  2. Log the exclusion on the Capita ONE Exclusions Portal for Schools
  3. Notify the pupil's parents
  4. Provide and mark relevant work for the first 5 days of the pupil’s exclusion
    (Schools are responsible for arranging 6-day provision for fixed exclusions over 5 days)
  5. Mark the register - Code E
    If an alternative provision is made use Code B (Education off-site) or Dual (Dual registration)

Fixed term exclusions of more than 15 days

  1. Log the exclusion in your MIS system (e.g. SIMS or equivalent)
  2. Log the exclusion on the Capita ONE Exclusions Portal for Schools
  3. Notify the pupil's parents
  4. Provide and mark relevant work for the first 5 days of the pupil’s exclusion
    (Schools are responsible for arranging 6-day provision for fixed exclusions over 5 days)
  5. Mark the register - Code E
    If an alternative provision is made use Code B (Education off-site) or Dual (Dual registration)

Permanent exclusions

  1. Log the exclusion in your MIS system (e.g. SIMS or equivalent)
  2. Log the exclusion on the Capita ONE Exclusions Portal for Schools
  3. If you have any problems logging the exclusion or need advice please email the relevant Local Authority for your school:
    North Northants - [email protected]
  4. Notify us of a permanent exclusion
  5. Notify the pupil's parents
  6. Provide and mark relevant work for the first 5 days of the pupil's exclusion
  7. Mark the register - Code E until an alternative provision is made, then Code B (Education off-site) or Dual (Dual registration).
    Pupils who are permanently excluded must not be deleted from either the admission register or the attendance register until any appeal process has been completed.

Find out more

The DFE website has further information on exclusions, attendance codes and pupil registration regulations.

Last updated 06 December 2023