Community safety and engagement privacy notice

1 Council Contact Details

1.1 West Northamptonshire Council
One Angel Square
Northampton
NN1 1ED

https://www.westnorthants.gov.uk

1.2 Community Safety and Engagement Service email: [email protected]

2 Information that we hold

Personal Information is any information that can be used to identify a living person.

2.1 We currently collect and process the following information for administering the services and statutory obligations of the Community Safety and Engagement department:

contact details
medical information
customer financial information
employee data
website user stats
details of race and ethnic origin
religious or philosophical beliefs
sexual life or sexual orientation
criminal history

3 How the information is obtained

3.1 Most of the personal information we process is provided to us directly by you for one of the following reasons:

making a report or complaint
contributing to applications or consultations
making enquiries and requests

We also receive personal information indirectly, from the following sources in the following scenarios:

Northants Police to anti-social behaviour case workers via secure systems
Domestic Homicide Reviews
safeguarding of children, adults and vulnerable people including matters relating to cuckooing, exploitation, and serious organised crime
details of a complaint, including in some cases, the name and details of perpetrator, location and any witnesses

3.2 There are a number of reasons why we need to collect and use your personal information. Generally, we collect and use personal information where:

it is necessary to meet our legal obligations
you have requested a service from us
you have entered a contract with us
it is necessary to protect public safety
it is required for the defence of legal cases
you, or your legal representative, have given us your consent
you have made your information publicly available
it is necessary for law enforcement reasons and to prevent, and detect fraud or crime
we need to protect individuals from harm (in an emergency); or
it is necessary for archiving, research, or statistical purposes. For these purposes your data would be used in a pseudonymised format (name and other identifying information replaced with a unique number)

4 What we do with the information

4.1 We use the information that you have given us in order to:

determine an application
tell you the outcome of an application, enquiry or request
notify you if an appeal is received
issue and serve a notice
contribute to applications and consultations
to take enforcement action
provide updates

4.2 We may share this information with:

minutes from Forum meetings will be published to the web
West Northamptonshire Community Safety Partnership and other partners including Northants Police and other police forces across the UK; Northants Fire and Rescue Service; neighbouring local authorities; the Coroner’s Office; Environment Agency; HMRC, Gang masters and Labour Abuse Authority; Immigration Service; Probation Services; Clinical Commissioning Groups (NHS); NHS Trusts; Home Office; Registered Providers of Social Housing
your information may also be shared with crime prevention agencies
any information shared will be made in accordance with relevant legislation, or statutory obligation

5 How long we keep your information for and how we securely dispose of it after use

5.1 Records will be held according to the corporate retention schedule. You have the right to request that your information is erased before this. If we have a statutory need to retain it, we will advise you.

5.2 We will securely dispose of your information in line with the Council's Retention Schedules.

6 How we store your information

6.1 Your information is securely stored on the council’s systems.

7 Your data protection rights

7.1 The law gives you a number of rights to control what personal information is used by us and how we can use it. Please see section 15 of the council’s Privacy Policy for further information.

7.2 Please be aware that your rights may differ depending on the lawful basis for processing your personal data.

7.3 The right to withdraw consent (if applicable). You can ask that we no longer use your details for this [processing/groups of processing]. If you wish to exercise this right, please contact the Data Protection Officer detailed in section 8.1 below.

8 Who to contact

8.1 If you would like further information about how we use your personal information, or you wish to exercise one of your data rights or you wish to complain about the use of your personal information please contact the Data Protection Officer.

8.2 If you are still dissatisfied once you have contacted the Data Protection Officer, you have the right to complain to the ICO

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

9 Changes to this privacy notice

9.1 Privacy notices are live documents, which will be updated or revised in line with legislation.

Last updated 06 July 2023