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Looking for warm spaces

Warm spaceTelephoneemail

Buckby Library and Hub

Station Road, Long Buckby, NN6 7QB

Open Tuesday, Thursday, Friday: 10am- 4:30pm

07514 508204[email protected]

Daventry Volunteer Centre

The New Street Centre, 13 New Street, Daventry NN11 4BT

Open Tuesday, Wednesday and Friday 9:30-12pm

01327 300614[email protected]

Naseby Village Hall

Haselbech Road, Naseby NN6 6DE

Open as required

07817 441948[email protected]

Windsor Lodge Tea Room

New street, Daventry NN11 4BT

07484 286901[email protected]

Badby Village Hall

The Green, Badby, Daventry, NN11 3AF

Open Friday 1:30pm - 4:30pm

01327 439651[email protected]

Daventry Library

The Abbey Market Square, Daventry, NN11 4XG

Open: Monday to Friday 9am - 6pm, Saturday 9am - 5pm

0300 126 7000[email protected]

Clipston Village Hall

High Street, Clipston, LE16 9RU

01858 525275[email protected]

Brixworth Library

Spratton Road, Brixworth NN6 9DS

Open Monday to Friday 9am - 5pm, Saturday 10am - 2pm

0300 126 7000[email protected]

The Crick Old School

Church Street, Crick NN6 7TP

Open Tuesday 3pm to 4:30pm; Thursday 10:30am to 12pm

07748 984628[email protected]

Woodford Halse Community Larder

The Nest Scrivens Hill Woodford Halse, NN11 6SU

Open Thursday 10:30am to 2pm

07507 294061[email protected]

Braunston Heart

10 The Wheatsheaf, The Green, Braunston

Open Monday and Tuesday 9am - 12am
Wednesday, Thursday and Friday 9am - 10am. (10-1pm is coffee club at own expense)

N/A[email protected]

West Haddon Village Hall

The Green, West Haddon, Northants, NN6 7AN

Open Friday 1pm to 7pm 

N/A[email protected]

Daventry Methodist Church

Golding Close, Daventry, NN11 4FB

Open Tuesday to Thursday 10am -12noon


West Haddon Parish Council

West Haddon Community & Sports Pavilion (not for correspondence)
Northampton Road
West Haddon

Tuesday 2pm-4pm
Thursday 2pm - 4pm

07493 366527[email protected]

United Reformed Church

Brington Road.
Long Buckby NN6 7RW

Monday 10am - 12 noon
Wednesday 10am - 12 noon

01327 843813
07840 981385

[email protected]

Long Buckby Baptist Church

Market Place, Long Buckby, NN6 7RR

Wednesday, midday to 2:30pm

07941 210290[email protected]

Holy Cross Church

Church Walk, Daventry, NN11 4BL

Fridays 11am to 3pm

N/A[email protected]

Warm spaceTelephoneemail

Northamptonshire Central Library

Abington Street, Northampton NN1 2BA

Open Monday - Friday 9-6 and Saturday 9-5

0300 126 7000[email protected]

Affinity Day Care CIC

St Luke’s Community Centre, Northampton NN5 6JB

Open Thursday and Friday 11am - 1pm

01604 372744[email protected]

Community Spaces Northampton, Briar Hill Community Centre

The Springs, Briar Hill, Northampton NN4 8SX

Open Wednesday 12pm - 2pm

07763 361588[email protected]

C2C Social Action

Overstone Road, Northampton NN1 3JL

Women only - Open 10am - 2pm Monday to Friday

01604 824080[email protected]

Cafe Track (TRACK NN CIC)

Cafe Track, 18 Market Square, Northampton NN1 2DL

Open Monday to Friday 9am to 2pm

07545 354265[email protected]

Community Court Yard

62 Gold Street, Northampton NN1 1RS

Open Sunday 10am - 4pm

01604 639545[email protected]

Doddridge Centre Limited

109 St James' Rd, Northampton NN5 5LD

Community library: Monday 9:30 to 12:30, Wednesday 3pm to 6pm, Friday 12pm to 3pm and Saturday 9:30am to 12:30pm
Community wardrobe: Thursday and Saturdays between 10am and 12:30pm

07938 484658[email protected]

Friends of Abington Library

Lindsay Avenue, Abington, NN3 2SJ

Open Tuesday 10am - 1pm and 2pm - 5pm

07771 935073[email protected]

Growing Together

Blackthorn Community Centre, Blackthorn Bridge Court, Northampton NN3 8QH


Open Thursday 10am - 12pm

01604 411166[email protected]

Hunsbury Library

Overslade Cl, Northampton NN4 0RZ

Open Monday - Friday 9am -5pm

0300 126 7000[email protected]

Innergate UK(NXT Leaders)

Cypress Court, Northampton NN3 3RU

07719 485876[email protected]

Kingsthorpe Team Ministry - Church of England Churches in Kingsthorpe

Team Office, St David's Church, Eastern Avenue South, Kingsthorpe, Northampton NN2 7QB

01604 845455[email protected]

Moulton Library and Wellbeing Hub

Moulton Community Centre, Reedings, Northampton NN3 7AX

01604 642202[email protected]

Northampton Hope Centre

Ash Street, Northampton NN1 3DS

Open Monday to Friday 9am to 3pm

01604 214300[email protected]

Northampton Town FC Community Trust

Sixfields Stadium, Walter Tull Way, Northampton NN5 5QA

Open Monday 10am - 12pm

01604 683726[email protected]

The McCarthy-Dixon Foundation

The Swan and Helmet Pub, 65-67 Grove Road, Northampton NN1 3LJ

Open Monday Midday - 4pm, Friday 2pm - 4pm

01604 532121[email protected]

United African Association

F5B Barratt House, Kingsthorpe Road, Northampton NN2 6EZ

Open 10am to 5pm Monday to Thursday

07783 189911[email protected]

Weston Favell Library

Weston Favell Centre, Northampton NN3 8JZ

Open Monday - Friday 9am - 6pm; Saturday 9am - 5pm

0300 126 7000[email protected]

Wootton Community Library

Wootton Community Centre, Curtlee Hill, Wootton, Northampton NN4 6ED

Open Monday to Friday 10am - 4pm
Saturday 10 am - 1pm

01604 361422[email protected]

Broadmead Community Church

Broadmead Ave, Northampton NN3 2QY

Open Tuesday and Thursday 10am - 12:30pm

01604 721144[email protected]

Duston Library

Pendle Rd, Northampton NN5 6DT

Open Monday to Friday 9am - 5pm, Saturday 10am - 2pm

0300 126 7000[email protected]

Northampton Salvation Army

8 Tower Street, Northampton NN1 2SN

Open Monday 10am - 1pm

07888 732071[email protected]

Bradlaugh Barn Cafe

Fulford Drive
Links View

Open Monday, Tuesday and Thursday 10:30am to 2:00pm
Wednesday, Saturday and Sunday 9:30am to 11:30am
Friday 2pm to 3pm

N/A[email protected]

Abington Avenue United Reformed Church

Abington Avenue, Northampton, NN1 4QA

Open Friday 10am - 3pm

01604 604623[email protected]

Northampton Methodist Church at Park Avenue

Park Avenue North, Northampton

Open Tuesday 10am - 3pm

01604 720624[email protected]

Parish of St Gregory the Great

Park Avenue North Northampton NN3 2HS

Open Monday 10am to 1pm
Wednesday 10am to 2:30pm

01604 713015[email protected]

University of Northampton

Sunley Hotel, Waterside Campus, New South Bridge Road, NN4 8RR

Open 24 hours a day with some restrictions over the Christmas period

01604 892020[email protected]

Albanian Cultural Association

Community Room, Leicester Street, NN1 3RS

Wednesday 10am - 1pm 
Sunday  2pm - 5pm

07401 292728

[email protected]

All Saints' Church

George Row

Commonly 8:45am - 4pm, or longer

01604 632845[email protected]

Inngergate UK

Cypress Court, Northampton

Mondays to Sundays
10am - 6pm

07719 485876[email protected]
[email protected]

Northampton Methodist Church

Park Avenue North

01604 720624[email protected]

St Albans Church,

Broadmead Avenue

Wednesdays 10am - 12 noon
Fridays 9 - 12 noon

07510 218554[email protected]

Abbey Centre

Overslade Close,
East Hunsbury

Monday 11 am to 4pm

01604 767568[email protected]

The Lab

Charles St,
Northampton NN1 3BG

Tuesday: 7pm - 11:30pm
Thursday: 5pm - 11:30pm
Friday: 5pm - midnight
Saturday: 5pm - midnight
Sunday: noon - 11pm

01604 636254[email protected]

East Hunsbury Parish Council

Overslade Close
East Hunsbury 

Wednesday 11am - 4:30pm

01604 708429[email protected]

The Abbey Centre

Overslade Close
East Hunsbury

Monday 11am - 4pm

01604 767568[email protected]

NHS Property Services

Francis Crick House
6 Summerhouse Rd
Moulton Park Industrial Estate
Northampton NN3 6BF

Monday to Friday 8am - 5pm

07938522153[email protected]

The Hart

Harlestone Road

Open Monday - Friday 12 noon to 5pm

01604 757961
07721 376937
[email protected]

Delapre Abbey Preservation Trust

Delapre Abbey, London Road, Northampton, NN4 8AW

Open Mondays 9am - 5:30pm

01604 974422[email protected]

St. Vincent DePaul Weston Favell conference

Pyramid Close, Weston Favell, Northampton

Every Thursday morning, 10am to 2pm

07504 465707[email protected]

Reynard Way Evangelical Church

Reynard Way, Kingsthorpe 

Monday, 10:30am - 12:30pm (craft and chat session)

07477 877213[email protected]


86 Kingsley park Terrace, Northampton, NN2 7HJ

Tuesday 2pm to 3pm book or garden group
Wednesday 2:30pm Walk and talk
Thursday evening 6pm to 9pm craft group

01604 717648[email protected]

Church of Jesus Christ of Latter Day Saints

137 Harlestone Road Northampton, NN5 6AA

Wednesday 9am to 1pm


07927 318603[email protected]

St Crispin Community Centre

St Crispin Drive

01604 408365[email protected]

Warm spaceTelephoneemail

Brackley Library

Manor Road, Brackley, NN13 6AJ

Monday to Friday 9am - 5pm

0300 126 7000[email protected]

Bugbrooke Parish Council

Smitherway, Bugbrooke NN7 3PT

07901 775639[email protected]

Deanshanger Library

Little London, Deanshanger MK19 6HT

Open Wednesday and Friday - 10am - 1pm and 2pm - 5pm

0300 126 7000[email protected]

Deanshanger Parish Council

Hayes Road, Deanshanger MK19 6HP

07766 139771 / 01908 566373 (Parish Clerk)[email protected]

Middleton Cheney Community Library

Main Road, Middleton Cheney OX17 2PD

Open Tuesday 2pm -6pm, Wednesday 10am - 2pm, Friday 2pm -6pm
Winter Warmer Monday 12pm -3pm

01604 368277[email protected]

Nether Heyford Parish Council

Furnace Lane, Nether Heyford, NN7 4JS

07935 931787[email protected]

renew169 Wellbeing Cafe

169 Watling St, Towcester NN12 6BX

Open Monday to Wednesday 10am to 3pm

07761 041203[email protected]

Roade Community Library

High Street, Roade NN7 2NW

Open Wednesday 10am to 4pm
Thursday 2pm to 6pm
Friday 2pm to 6pm
Saturday 11am to 1pm

07891 765663[email protected]

The Church of St Margaret of Antioch

Bedford Road, Denton NN7 1DG

Open Thursday afternoon and Friday morning

01604 696575[email protected]

The Coffee Pot Tavern

High Street, Yardley Gobion NN12 7TH

Open Monday to Sunday 10 am to 3pm

07769 335220 / 01908 976737[email protected]

The George at Tiffield

High Street North, Tiffield NN12 8AD

Open Monday to Thursday 12pm - 11pm
Friday and Saturday 12pm - 12am
Sunday 12pm - 8pm

07738 420183[email protected]

Tove Benefice Group

St Bartholomew's Church, Towcester Road, Greens Norton NN12 8BL

01327 350459[email protected]

Tove Valley Baptist Fellowship

Tove Valley Centre, Northampton Road, Towcester, NN12 7AH

Open Monday 9am - 11am
Wednesday 9:30am - 10:45am (for carers and pre-school children)
Friday 1pm - 3pm (for older residents)
Friday 8:30am - 10:30am (for families with under 18's)

01327 204801[email protected]

Towcester Library

The Forum, Moat Lane, Towcester NN12 6AD

Open Monday to Friday 9am - 6pm

0300 126 7000[email protected]

Yardley Gobion Village Hall

Chestnut Road, Yardley Gobion, NN12 7TW

01908 542632[email protected]

Newbottle and Charlton Memorial Hall

Main Street, Charlton, OX17 3DL

07565 52962[email protected]

Grand Union Housing Group

Cripps House, The Ridings, Roade NN7 2NH


Grand Union Housing Group

Bridgewater House, Halse Road, Brackley NN13 6EF


Grand Union Housing Group

Haven Court, Ridgemont Close, Deanshanger MK19 6JZ


Grand Union Housing Group

Norton Court,
Home Close,
Greens Norton NN12 8AY


Grand Union Housing Group

Manning Watts House, Garners Way,
Harpole NN7 4DN


Grand Union Housing Group

Cheney Court,
High Street,
Middleton Cheney
OX17 2NY


Grand Union Housing Group

Raynsford House, Stockwell Way,
Milton Malsor NN7 3AL


Grand Union Housing Group

Meadow Court,
Water Lane,
Towcester NN12 6EP

0300 123 5544 

Blisworth Parish Council

Pond Bank 

 Mondays 10am - 1pm

07983 233501 01604 857602[email protected]

Helmdon Reading Room

Church Street, Helmdon,
Brackley  NN13 5QA

Tuesday: 10am - noon
Thursday: 12:30pm - 2:30pm
Saturday 10am - noon

07521 953972[email protected]

Blisworth Baptist Church

Blisworth Baptist Church, Chapel Lane, Blisworth

Tuesday, 10am to 2pm and Friday, 10am to 4pm, November 2022 to 31 March 2023

07764 461671[email protected]

Yardley Gobion Chapel Cuppa and Company

Chestnut Road, Yardley Gobion, NN12 7TW

Friday, midday to 3pm

07887 764255[email protected]

Carey Baptist Church

The Chapel
Chapel Lane

07851 403947[email protected]

There is a cost-of-living crisis in the UK resulting in unprecedented pressures on people already in poverty, and this winter despite the support given by the government, many people in West Northamptonshire will struggle to be able to afford to heat their home.

We are working with parish and town councils and partners in the voluntary and community sector to create a network of Warm Spaces - a group of non-judgemental, safe and welcoming places where people in West Northamptonshire can come together to stay warm, and perhaps enjoy a hot meal or a cup of tea and a biscuit.

We have created a directory of all the places available to our residents across the public, private, health and voluntary sectors so that anyone who is cold knows where they can go to stay warm and enjoy a little company and some hot refreshments this winter.

Map of Warm spaces in West Northamptonshire


Find warm spaces in

Why we need Warm Spaces

Energy bills have increased significantly for many households, and despite the support given by the government, the reality is that for most families this support will not be enough and they will still struggle with the rising cost of food and fuel, and other necessities.

This means that although people will have extra money to go towards their energy costs, it may not make enough of a difference, and many will still be torn between choosing to heat their home or put food on the table.

Using Warm Spaces

Everyone is invited to visit our Warm Spaces and will be given a warm welcome from the staff and volunteers each time they visit. Guests are treated equally, with dignity and respect. Everyone has a right to be warm, so everyone in a Warm Space treats people, and is treated by people, with dignity and respect.

Your Warm Space will be a safe space and will stick to the safeguarding policies and food hygiene rules. We won’t tell anyone about you needing a Warm Space, but if you want to share the reasons you need a Warm Space, someone will listen.

Every Warm Space is a non-judgemental space; whatever the reason you have for needing to come in, you'll be treated the same and never judged.

Offering Warm Spaces

Do you have a community building that could be used as a Warm Space to support people in West Northamptonshire? 

As part of our Anti-Poverty Strategy we are continuing to look for Warm Spaces to support anyone struggling with the cost of living this winter and are keen to work with community groups and organisations that would be able to provide Warm Spaces within their community.

If you have a community space that can be used, please let us know

Warm Spaces Grant

West Northamptonshire Council can award a Warm Welcoming Spaces Grant to support the creation and / or development of Warm Welcoming Spaces across West Northamptonshire to support residents struggling with fuel costs.

These awards can be made to parish and town councils, community and voluntary organisations, registered charities and to other qualifying bodies.. 

The funding round will be open to all applications seeking a Warm Welcoming Spaces Grant (WWSG) from the value of £500 up to £1500.  

The grant process will close on 1 March 2023, organisations may apply only once.

Guidance for completing the form can be found below.

The Application Form 

The application form is divided into four parts:

  • Part A: Grant application details – to be used to determine your grant application
  • Part B: About the service / project – to be used to determine your grant application
  • Part C: Grant requested – to be used to determine your grant application
  • Part D: Declaration - to be signed by an authorised signatory of your organisation

 The appendices to this guidance contain:

  • Appendix A: Grant terms and conditions
  • Appendix B: Grant terms and conditions on award of grant
  • Appendix C: Privacy notice
  • Appendix D: Next steps

Additional guidance and support

If you require any clarification or help to complete the application form process, please email: [email protected] or call Emma Parry, Warm Spaces Lead/Co-ordinator, telephone number: 01327 302418 (normal working days Monday to Friday). 


This guidance should be read as you complete each question of the grant application form. The application form will be used to assess and  evaluate your grant application. It is important that you:

  • complete all the relevant application form sections in full. If a question is not applicable to your application, please mark this as not applicable (N/A)
  • provide all the documents requested at the same time as your application; and
  • complete the declarations

Incomplete grant applications and grant applications awaiting further information

To be fair to all grant applicants, we will not accept incomplete applications or applications awaiting further information. These will require a new submission. This may result in your application missing the allocated funding round and, as a result, a delay until the next suitable funding round is open.

Grant application form completion guidance notes

The guidance numbers below correspond with the expandable text completion boxes   on the application form. You need to only complete the boxes that are relevant to your application. You can cross reference to other questions to avoid repetition if you wish. 

Part A: Grant application details

1. Organisation’s name, type and registered charity number or Companies House registration number where applicable: Enter the full name of your organisation here, organisation type (for example, Community Group / Club, Recreational Association, Registered Charity, Village Hall Committee,  etc), including  any registered charity number or Companies House registration number where applicable.

2. Organisation’s address details of main / registered office and applicant’s (the person who is completing this application) contact details: Enter the full postal and contact details for your organisation, and your contact details (the person completing the application).

3. Provide the address where all correspondence should be sent to if different from the organisation’s address above: Enter the postal address and contact details.

4. Do you have any communication needs: Outline any communication needs you have such as Textphone, sign language, other languages etc.

5. When was your organisation setup / established: Enter month and year your organisation was established.

6. What are the aims, objectives, and the purpose of your organisation: Outline the aims, objectives, and purpose of your organisation

Part B: About the Service / Project 

7. Project / Service Name: Name of Warm Welcoming Space project that you are applying for funding for

8. Brief description of what you are applying for: State how you will spend the grant

9. Brief overview of how this funding will help you deliver Warm Welcoming Spaces to the Community: State the impact this grant will have in helping to deliver your aims and objectives for your Warm Welcoming Space

10. How will people benefit from your project / service: Please explain the impact that your project will have on people using the service

11. Please identify which communities in West Northamptonshire you will deliver: Identify which communities will benefit from your project

12.   Please identify which services will be available in the Warm Welcoming Space: Explain the offer available to people using your Warm Welcoming Space

13. Proposed start and completion date of the grant funded work: Provide an indication of the start and finish date of your Warm Welcoming Space. NB if your space is already live, please indicate. 

14. When will the service / project be accessible to users: Please outline the proposed start date and availability of your Warm Welcoming Spaces to clients. NB if your space is already live, please indicate 

Part C: Grant Requested

15.  Amount of grant applied for: Enter the total amount applied for 

16. Organisations must provide details of the purchases they wish to make: Provide details of purchases you wish to make using the Warm Welcoming Spaces Grant.  Include: name of supplier, what is being purchased and the price including and excluding VAT. 

NB All amounts claimed must be NET of VAT if you are claiming back from HMRC.  The council will not pay back the VAT element of your costs if these can be claimed by HMRC.  

Indicate if you intend to claim VAT and, if so, please provide your VAT number. 

17. What contribution, if any, are you making towards this service / project from your own resources: Indicate any financial / in kind support that your organisation will contribute towards your project 

18. Bank Account Details: Provide the details of the Bank Account you would like the grant to be paid if successful.  Include: Name of Bank, Bank Account Payee, Bank Account No and Sort code 

19. Details for Remittance Slip: Provide organisation name, address, post code, telephone number and email address for remittance slip 

Part D: Declaration

20.  Agreement and Undertaking: 

Please read prior to completing the declaration to ensure the application is correctly completed 

  • By signing this agreement, you agree to provide the following reporting:
    • A Snapshot of attendees per month broken down by age groups, ethnicity and long-term health conditions for example Cardio-Vascular and Respiratory diseases where possible
    • Number of attendees per month who have been referred on to other services for example: CAB, Social Prescribers etc
    • Case studies to illustrate individual stories showing impact of use of Warm Spaces to their lives. 
  • By signing this agreement, you undertake the conditions in regard to the Data Protection Act outlined in the paragraph ‘Data Protection Act’

21. Declarations: The Declaration should be completed and signed by an authorised signatory of your organisation.

Appendix A

Grant terms and conditions

  1. The recipient organisation will not operate for profit for its members.
  2. There will be no distribution of assets or funds from this grant to any individual during the existence of the organisation or on its dissolution, other than the payment of salaries or wages that have formed part of the grant application.
  3. For grants provided to community and voluntary organisations, the grant recipient shall have a written constitution / Trust Deed, UK bank account and audited accounts.
  4. The grant recipient has not committed itself by purchase, contract or other binding agreement to expenditure relating to the project / service for which the grant is being sought (it is not the Council’s policy to fund retrospectively). If work has already commenced, contracts made, or goods, services or equipment has been purchased, you will be unable to claim grant against those costs. You may only place orders / contracts once a funding decision has been made, you have signed and sent back your acceptance of offer form to the Council, and receipt of your completed acceptance of offer form has been acknowledged by the Council.
  5. The Council shall reserve the right to suspend, defer, withhold or clawback any or all of the grant payments and / or require repayment of all of the financial assistance if:
    1. all terms and conditions of the grant offer are not met in full
    2. any information given to the Council in connection with the application for the grant is found by the Council to be false, misleading, or there has been a failure to disclose any material fact which would have had a bearing on  the initial consideration of the application
    3. there is a substantial or material change in the nature, scale or timing of the project / service
    4. the project / service extends to purposes other than those specified in the application; or
    5. grant funding is received from any other source, or services are provided in kind, for the same project / service that would result in the  total eligible project costs being reduced to those stated in the grant application.
  6. All works and activities covered by the grant will conform to all relevant statutory obligations, bylaws, licences, regulations and consents.
  7. The grant-aided assets / activity will be adequately insured, and the organisation will maintain adequate insurance covering public liability. Evidence of insurance cover must be produced for the Council if requested.
  8. The Council reserves the right to require the applicant to comply with any relevant recommendations or requirements imposed on the Council by Internal Audit, External Audit or other statutory inspectorate or regulatory body  in relation to the grant.
  9. By signing the grant application form your organisation is declaring that the project / service is exempt from State Aid Regulations.
  10. Grant payments will be made by the Council in line with the request for payment procedures.
  11. The Council may require its grant to be recognised by the use of the Council’s  logo or appropriate wording on promotional literature, website, social media, or via either a poster or a plaque being installed on the premises in a location to be agreed by the Council.
  12. The Council reserves the right to use photographs, videos or other promotional material to publicise the grant aid projects / services.
  13. The Council reserves the right to inspect the assets and / or activities for which the funding has been sought on giving reasonable notice to the applicant or organisation.
  14. If required by the Council, six months from the date of the award, grant recipients will provide the Council with a monitoring report on the use to which the financial assistance has been put, including any metrics or deliverables that may be specific to the project.
  15. If required by the Council, not more than twelve months from the completion of the project, grant  recipients will produce a monitoring report on the use to which the financial assistance (grant) has been put.
  16. The organisation must have security of tenure on the facilities (including playing facilities) through the ownership of the freehold or by means of a long lease.
  17.  Beyond anything shown in the application, the property will not be subject to a mortgage or loan secured on it without prior consent of the Council.

Appendix B

Grant terms and conditions on award of grant

If you are successful and you are awarded funding, there will be terms and  conditions attached to your grant offer.

The Council will not cover any additional costs or overspends above the amount of the grant award. In exceptional circumstances, the Council may  consider additional funding on completion and approval of a new grant application.

Appendix C

Privacy Notice

The Council is committed to protecting the privacy and security of your personal information. The personal information we collect will include your name, address, contact details and other relevant information to process the grant application and make grant payments.

How we use your information collected by the Warm Welcoming Spaces Grant application process

The Council processes applications and makes decisions for the management  of the Warm Welcoming Spaces Grant programme, draws up offer letters, project manages the grant claim process and makes payments of grant.

The Council, in liaison with the grant recipient, reserves the right to enter into publicity and press releases with regards to the project.
Who will have access to my personal data?

Council staff and Councillors involved in the grant application, decision- making and project / service monitoring processes.

What information is processed?

In order to ratify that a grant applicant has a bank account set up in the organisation’s name, at the application stage, for bank or building society accounts we record the account holder’s name, the branch address, sort code, account number and signature and the name, address and contact  details of the organisation / applicant.

What is the data retention period?

The Council will retain data for five years from the date of receipt of the application and thereafter all personal data will be redacted, leaving the organisation’s data only to be retained for a further period of five years for grants awarded up to and including £5K. And 21 years for grants over £5K or as set out in the terms and conditions of the grant offer letter. Thereafter, once the retention period has expired all documentation shall be securely disposed of by the Council.

Appendix D

Next steps

  1. Once an application has been received it will be acknowledged by website receipt or email receipt.
  2. Your application will then be assessed for completeness. To be fair to all grant applicants, we will not accept incomplete applications or applications awaiting further information. These will require a new submission. This may result in your application missing the allocated funding round and, as a result, a delay until the next suitable funding round is open.
  3. The Council’s Sector Specialists’ will be emailed a copy of your application for their views on the viability and need for your project / service.
  4. You may be asked to provide some additional / information or clarify some points on the application form to assist with the assessment of the application.
  5. Complete applications will then be assessed by a Panel of Council’s Sector Specialists’ against the objectives of the Warm Welcoming Spaces Grant.
  6. If your application is successful, you will be sent an offer letter and an acceptance  form to sign and return.
  7. Once you have returned an appropriately completed and signed acceptance form to the Council, and any other duly completed legal documents required by the Council, you will be sent a Payment Request Pack which sets out how to claim your grant award.
  8. Please note, it is not the Council’s policy to fund retrospectively. The grant recipient should not commit itself by purchase, contract or other binding agreement to expenditure relating to the project / service for which the grant is being sought. If work has already commenced, contracts made, or goods, services or equipment has been purchased, you will be unable to claim grant against those costs. You may only place orders / contracts once a funding decision has been made, you have signed and sent back your acceptance of offer form to the Council, and receipt of your completed acceptance of offer form has been acknowledged by the Council.
  9. Follow up questionnaires / inspections may be required on completion of the project for monitoring purposes. The details of this will be explained in your offer letter.
  10. Successful applications will be promoted through various communication channels to help promote the project / service and the Council’s grant scheme.
  11. If your application is refused, the reasons for the refusal will be contained within a notification letter. 
  12. There is no right of appeal.
  13. You cannot reapply for a grant for the same project / service if your initial application has been submitted and refused and you are not asked to resubmit by the Council in writing. Any subsequent grant applications for the project / service will only be accepted, for a following appropriate grant round, if there has been a material change to the application or the amount of funding being requested.

Last updated 13 March 2023