Markets privacy notice
1 Council contact details
1.1 West Northamptonshire Council
One Angel Square
2 Information that we hold
2.1 We collect the following categories of information from you:
- name and address
- business name
- contact information – telephone number and/or email address
- school or educational setting (teenage market only)
- insurance documents (if necessary)
- relevant licences/certificates
3 How the information is obtained
3.1 Why we collect information about you
We collect the following information from you to administer and manage the following markets:
- Christmas markets
- General market
- Flea market
- Play days market
- Teenage market
3.2 What is the basis for us to process your data?
- Performance of a contract – market stall bookings
- Consent - keeping you informed
You can unsubscribe from receiving market updates at any time by emailing us.
4 What we do with the information
4.1 How will we use the information we hold about you?
We will only ask for the minimum amount of information required, and we will use the information you provide to:
- manage and administer market stall bookings
- tell you about market events which may interest you
We will never sell or pass on your personal information to third parties for marketing purposes.
4.2 Who we will share your information with
Your information will only be used for the purpose/s it was originally provided for and shared with the relevant members of staff. It will only be shared with other teams within the Council or partner agencies where necessary and the law allows or requires it, or to improve the service you receive.
We may pass on your personal information to law enforcement bodies such as the Police, government authorities and other organisations for the prevention and detection of crime or fraud.
5 How long we keep your information for and how we securely dispose of it after use
5.1 We will only keep your information for the minimum period necessary and in line with our Corporate Retention Schedule.
5.2 We will securely dispose of your information in line with the council's retention schedules.
6 How we store your information
6.1 Your information is securely stored on the council’s systems.
7 Your data protection rights
7.1 The law gives you a number of rights to control what personal information is used by us and how we can use it. Please see section 15 of the council’s Corporate Privacy Notice for further information.
7.2 Please be aware that your rights may differ depending on the lawful basis for processing your personal data.
7.3 The right to withdraw consent (if applicable). You can ask that we no longer use your details for this [processing/groups of processing]. If you wish to exercise this right, please contact the Data Protection Officer detailed in section 8.1 below.
8 Who to contact
8.1 If you would like further information about how we use your personal information, or you wish to exercise one of your data rights or you wish to complain about the use of your personal information please contact the Data Protection Officer.
8.2 If you are still dissatisfied once you have contacted the Data Protection Officer, you have the right to complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
You have a right to approach the Information Commissioner’s Office regarding your Information Rights at any time. Please visit Information Commissioner's Office website.
9 Changes to this privacy notice
9.1 Privacy notices are live documents, which will be updated or revised in line with legislation.
Last updated 10 May 2022